Job Listings

Position: Administrative assistant
No. of vacancies: 1
Salary: $29.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time

Job Description

• The candidate will be responsible in typing and proof reading forms and other documents.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be in charge of recording and preparing minutes for meetings, seminars, and conferences.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate will be in charge of set up and maintain manual and computerised data filing systems.
• The candidate should keep the databases in check and update them regularly.
• The candidate will be required to greet people and direct them to contacts or service areas.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate will be in charge of gathering data, statistics, and other information.
• The candidate will be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate will be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
• The candidate will be responsible for keeping office reports and records.
• The candidate will be required to handle office correspondence independently.
• The candidate will be required to assist in the preparation of regularly scheduled reports.
• The candidate will be required to update and maintain office policies and procedures.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
• The candidate must follow all relevant company procedures and policies.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience.
• The ideal candidate should have a minimum 1 to 2 years of working experience in similar industry.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should be energetic with a positive attitude
• The candidate should be accountable.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate must be capable of acting on their own initiative.
• The candidate should have excellent customer service skills.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
• The candidate must be able to work with sensitive information.
• The candidate will be in charge of handling confidential information.
• The candidate should be client focused.
• The candidate should be bondable and easily communicate.
• The candidate should have strong critical thinking skills and knowledge of analytics.
• The candidate should have excellent problem solving skills.
• The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.

How to Apply

If you are interested in applying, apply through the given options.

wintrustimmigration@hotmail.com